These are DOD medical standards. The clearance process may take longer than 30 days if this additional information is not available to make a medical clearance decision. Get involved! All items listed in the physical exam section on page 3 must be completed by the medical provider (examiner). Fellows should be aware that these posts are neither few in number nor confined to a specific geographic region. The following information will help explain the pre-employment/pre-assignment process. Submit internal consults or reach out to you for additional data, as needed. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. For information on how to schedule an appointment with the Exam Clinic, contact MEDASEC@state.gov or 202-663-1779. Pertinent sections of the Department of State Human Resources SOP A-04 state: The Foreign Service Act of 1980, as amended, 22 U.S.C.3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas and limits the number of years Foreign Service employees can spend in continuous domestic assignments. Foreign Service Officer Candidates and EFMs of one of the 5 Foreign Affairs Agencies1, Limited Non-Career Appointees, Contractors, Civil Service, Locally Employed Staff, Personnel from Non-Foreign Service Government Agencies, and EFMs. The process considers such factors as: failure to repay a U.S. Government guaranteed loan or meet tax obligations; failure to register for the Selective Service; past problems with credit or bankruptcy; unsatisfactory employment records; a criminal record or other violations of the law; drug or alcohol abuse; and less than honorable discharge from the armed forces. Our Mission. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. All personnel must update their medical clearance prior to departure for a new overseas assignment. Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. It is important accompanying family members of tandem couples possess travel orders that match the sponsoring employees next post of assignment. Some posts could face extreme isolation due to limited air and other transportation services, and unreliable Internet, telecommunications and postal and delivery systems. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). Please check the signature area. There may also be infectious and communicable diseases, such as malaria, dengue fever, typhoid, tuberculosis, rabies, encephalitis, and gastrointestinal diseases. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. The in-service clearance process is simplified by the use of a DS-3057: Medical Clearance Update (MCU) form. Waivers of these DOD requirements may be granted in select cases. 1 Civic Center Circle. Complete a DS-1843: Medical History and Examination for Foreign Service or Individuals Age 12 and Older form. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid travel to localities where medical care is inadequate to meet their needs even if that travel is only for a few days. The name of the examinee (employee, contractor, LES or EFM) and DOB must appear at the top of each page 2, 3, & 4. There are numerous posts where conditions appear similar to that of the U.S. but which also suffer from some of these restrictive characteristics. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Keep original documents for your permanent files. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. Reasons for a Separation or Retirement Exam. Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. The Medi-Cal program adjudicates both Medi-Cal and associated health care program fee-for-service claims. (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). Although qualified students who travel on educational travel orders are eligible for care abroad under the Medical Program up to their 23rd birthday (16 FAM122.2, subparagraph a(2)), their separation examination must be completed within 90 days of their 21st birthday (16 FAM 122.2, subparagraph a(1)). You can begin up to one year prior to departure from your current post. All foreign reports must be in English or translated into English. Conduct which clearly shows poor judgment and or lack of discretion which may reasonably affect an individual or the agencys ability to carry out its responsibilities or mission. . Medical Clearances reviews the submitted documentation and retains a copy in your permanent medical file. If you or your EFM has a Post Specific (Class 2) clearance, we recommend you act early. Are You Eligible to Apply for the Foreign Affairs IT Fellowship? Take charge! Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. Schools are often closed during American summer months, so the process needs to start well before the end of the school year for children with educational issues. If you are TDY indicate if you are CONUS or overseas based, all possible ESCAPE posts you may travel to, and the estimated duration of your TDY stay. Include the Medical Records coversheet. Consult the Medical Capabilities database and alternatively consult with post directly. For information on how to schedule an appointment with the Exam Clinic, contact. Via email in a PDF format to MEDMR@state.gov (preferred) If the candidate is not employed within 5 years of the date of issuance, then the candidate must submit Form DS-3057, Medical Clearance Update, to revise his or her medical clearance. Your CDO or agency HR will send your list to MED Clearances. There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. This investigation provides the information necessary to determine a candidates suitability for appointment to the Foreign Service and for a Top Secret security clearance. Failure to have all family members medical clearance in order may delay your travel orders. Other Medical Information for a Pre-employment or Pre-assignment Medical Clearance. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Early summer through the fall bidding cycle is the busy season for MED Clearances. Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. Main Line: 714-990-7625. Your CDO or agency HR will send your list to MED Clearances. Everyone is cleared to be in the United States. All chronic medical conditions must be listed on page 4 in assessment or problem list section. Close. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. An official website of the United States Government, Office of the U.S. e. Pending (Class 7): Issued to individuals awaiting completion of the evaluation of a medical condition within 90 days. Contractors and DOD Civilians should contact their sponsors human resources regarding payment. Do not travel to your next overseas assignment without a valid medical. How Long is an ESCAPE Post Clearance Valid? The waiver request should be sent to the CDO, who will forward it to the Five/Eight Committee. The Suitability Review Panel has the authority to terminate your candidacy. Any of these limitations can have a severe adverse impact on the availability of required medical services and supplies or delay timely medical evacuations. (Uniform State/USAID/U.S. State Department employees should start with a bid list of no more than 15 countries in alphabetical order. Or Fax to 202-647-0292 (less preferred) Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. Individuals who currently have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply supporting documentation of their condition and treatment plan. MEDICAL CLEARANCE UPDATE ESTIMATED BURDEN: 30 MINUTES* PRIVACY ACT NOTICE AUTHORITIES: The information is sought pursuant to the Foreign Service Act of 1980, as amended (Title 22 U.S.C.4084). (CT:MED-41; 03-07-2019) For additional questions, contact pre-serviceunit@peacecorps.gov or 202-692-1504. Unfortunately, about two years ago I was diagnosed with Crohn's disease. The security clearance process involves a comprehensive background investigation, conducted by the U.S. Department of State in cooperation with other federal, state, and local agencies. MED encourages you to have your exam at your future medical providers office to establish a medical relationship with a provider at your retirement home. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. Reason to Update a Medical Clearance While In-Service. The medical clearance exam may be completed for you and your family members by a licensed medical provider of your choice. Insure the patients name and date of birth is at the top of each page of the exam form. While an individual may have Worldwide Availability under DOS guidelines, that same individual may not be approved for an ESCAPE post under DOD deployment requirements. The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State it is also a path to your career in the Foreign Service. Medical Clearance Questions. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . The time needed for security clearance determination processing varies depending on a number of factors. Evaluation of Common Clinical Syndromes-Vision Guidelines Far Acuity Deficiency Spectacles Contact lenses Orthokeratology Refractive Surgical Procedures LASIK, PRK and LASEK Intrastromal Corneal Rings (ICR) Phakic Intraocular Lenses Radial Keratotomy Color Vision Deficiency Other Visual Functions Visual Field Deficiency Binocular Fusion Deficiency Indicating the ESCAPE post(s) of assignment is REQUIRED. The majority of people who have no significant health concerns and can be posted anywhere in the world. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Clearly print the persons name on each page submitted to Medical Records. Do NOT submit bids to Medical Clearances. Candidate, Class of 2018 Joginder Singh Medical Before beginning the physical examination, candidates must provide proof of medical clearance to participate in the physical exam. Please print your email legibly. The following information will help explain the process of completing a Separation Exam. g. Separation (Class 9): Issued to employees and eligible family members following separation from States Medical Program. The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. Misrepresentation, including deception or fraud, in the application process. Via email in a PDF format to MEDMR@state.gov (preferred) You can determine you or your family members medical clearance status by: An official website of the United States Government, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-1843: Medical History and Examination Form, DS 1843: Medical History and Examination Form, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, DS 1843: Medical History and Examination Form Over 12 Years of Age, DS-1622: Medical History and Examination for Children Age 11 and Younger, Office of the U.S. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. For How Long is a Medical Clearance Valid? Many Embassy or Consulate Health Units will complete a pre-employment or pre-assignment medical clearance. The process for completing an ESCAPE post clearance varies by your employment status and where you are going. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Afghanistan Reconciliation, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Anti-Semitism, Office of the U.S. Special Coordinator for Tibetan Issues, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of Information Resource Management, Bureau of the Comptroller and Global Financial Services, Office of Emergencies in the Diplomatic and Consular Service, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, DS-1843 Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-6561: Pre-assignment for Overseas Duty for Non-Foreign Service Personnel, DS-1843: Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, Medical Clearance Guidance for Deploying to ESCAPE Posts, DS-1843 Medical History and Examination for Foreign Service or Individuals Age 12 or Older, DS-1622 Medical History and Examination for Foreign Service for Children Age 11 and Younger, DS-1843: Medical History and Examination for Foreign Service or Individuals Age 12 and Older, DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger. 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