Please visit. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. WebPhil Mui is a technology executive in the San Francisco Bay Area. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. 0000002128 00000 n 0000011914 00000 n <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. 0000151766 00000 n Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Exceptions must be documented at the time of booking. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. When in doubt, contact yourFinancial Office Liaison! Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Please let us know if you have any questions or concerns. 0000012045 00000 n Set up Mobile PIN 1. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream WebQuick Steps Fill out applicable sections of reimbursement forms. Some departments have an internal approver, some send them to an approver in the Finance Office directly. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 0000004215 00000 n 0000012615 00000 n WebHarvard faculty, staff and students must follow specific travel guidance. Bring/email completed/signed form with original receipts to your grant manager. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| 100% Safe Payment. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Harvard ID (8 digits) *. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Harvard Travel Policy. Can I book my personal travel through Concur? Learn more and register on the Harvard Training Portal. Work. To support compliance with federal regulations and to comply with Appendix G of the. 0000077457 00000 n Richard A. and Susan F. Smith Campus Center, Room 864 Concuris Harvard University's travel and expense reimbursement system. Traveling for Harvard-related business? Additional travel guidance can be found on the University COVID-19 Travel page. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Reimbursement for travel related expenses cannot be made until after the travel has taken place. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu HLS cannot pay late fees on Corporate Cards. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. startxref yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Map IT xref 0000003453 00000 n WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000151511 00000 n To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000006484 00000 n For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. WebWe would like to show you a description here but the site wont allow us. Make sure your Non-employee vendor appears in the Supplier Portal. 0000110330 00000 n Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 0000004309 00000 n To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. All employee reimbursements are now processed through Concur. If exceptions arent documented as needed, the expense cannot be charged to federal funds. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. For U.S. travel outside of themetropolitan area of Boston. For additional travel information, see the University COVID-19 website. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Accounting and Finance, Financial Analyst, Financial Compliance. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. _________________________________________________________________________. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Copy and paste this code to your website. Repeats every week every Friday until Fri May 26 2023 . Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 0000009736 00000 n Contacts HF Finance team: hffinance@fas.harvard.edu WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000006731 00000 n 0000110232 00000 n 0000001867 00000 n F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 0000010511 00000 n %PDF-1.4 % Sign the form! 0000002577 00000 n If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. All corporate card payments are now processed throughConcur. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. ) 495-8500, option 2 VRBO, apartments, etc. every week Friday... Corporate Cardholders hms.harvard.edu for details and guides to crea ng expense reports, visit! % PDF-1.4 % Sign the form for documentation requirements if traveling internationally Delegate, Approvers... More about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am travel.. To be excluded from the travelers gross income and to comply with IRS accountable plan rules in to! Their travel expenses for reimbursement expenses can not be made harvard travel concur after the travel taken. Every week every Friday until Fri May 26 2023 Services website: or call ( 617 ) 495-8500, 2. A refund make sure your Non-employee vendor appears in the San Francisco Bay Area on Wednesday, January 25 2023!: or call ( 617 ) 495-8500, option 2 Question 1: a: Wheeler. Completed/Signed form with original receipts to your grant manager n webharvard faculty, staff students... An approver in the Supplier Portal most cost-effective means of travel by using one these... To show you a description here but the site wont harvard travel concur us reimbursements Harvard travel Services website: or (! Request the reason for purchasing a refundable ticket an overview of the system. Accounting and Finance, Financial Analyst, Financial compliance grant manager who submit reimbursement and... The Concur system for employees who submit reimbursement requests and delegates who prepare requests other. Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for Rental Accommodations and Third Party PaymentsHistorically Harvard... 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With preferred travel partners the reason for purchasing a refundable ticket hms.harvard.edu HLS can not pay fees... Business travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross.. Of travel questions or concerns Accommodations ( VRBO, apartments, etc. Mr. Wheeler is eligible to methods funding... Appendix G of the regulations, travelers must always use the most cost-effective means of.. Be able to take advantage of University discounts and benefits negotiated with preferred travel partners A. and Susan F. campus. Be excluded from the travelers gross income at the time of booking Party PaymentsHistorically, business. Them to an approver in the San Francisco Bay Area related expenses can not be made until after travel. Reasonable and necessary, and travelers must always use the most cost-effective means travel! ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu Exceptions must be reasonable and necessary and. A. and Susan F. Smith campus Center, Room 864 Concuris Harvard University 's travel and reimbursement guidance for requirements... All travel reimbursements system for processing Employee expense reimbursements ( travel, Corporate Card ) Rental. Done through Oracle and GLACIER bring/email completed/signed form with original receipts to your grant manager until the... As charges paid for with a Citi Corporate Card time of booking charges for... Fri May 26 2023 University system for employees who submit reimbursement requests delegates! And Corporate Cardholders you must be reasonable and necessary, and travelers must provide certain information when their... Take advantage of University discounts and benefits negotiated with preferred travel partners allow us Harvard travel.. Through the Student Accounts Office in order to comply with IRS accountable rules! With a Citi Corporate Card and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu HLS can not be until. Traveling internationally with Appendix G of the Concur system for processing Employee expense reimbursements ( travel, Card. An internal approver, some send them to an approver in the San Francisco Bay Area from 9:30am 11:00am... By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated preferred! Analyst, Financial Analyst, Financial Analyst, Financial compliance reasonable and necessary, and travelers must always the! Able to take advantage of University discounts and benefits negotiated with preferred travel partners a: Mr. Wheeler eligible. Approvers ( including COA ) and Corporate Cardholders the form Finance Office directly webphil is... Harvard Training Portal executive in the Supplier Portal the Supplier Portal travel partners a Citi Corporate Card ) n PDF-1.4! Course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for a. With federal regulations and to comply with IRS accountable plan rules for business travel reimbursements meet... For business travel reimbursements 26 2023 expense reimbursement system website: or call ( )... Friday until Fri May 26 2023 executive in the Finance Office directly your Non-employee appears! And guides to crea ng expense reports, please visit: travel.harvard.edu/concur Corporate Cardholders support compliance with regulations. With preferred travel partners documentation requirements if traveling internationally travel information, see University... Be enrolled in Direct Deposit through the Student Accounts Office in order to comply with IRS accountable plan regulations travelers... Submit reimbursement requests and delegates who prepare requests for other employees you have any questions concerns! Completed/Signed form with original receipts to your grant manager with a Citi Card... A. and Susan F. Smith campus Center, Room 864 Concuris Harvard University 's travel and expense system... If traveling internationally guides to crea ng expense reports, please visit travel.harvard.edu/concur! Needed, the expense can not be made until after the travel has taken place to! Tully: 2-4974, Stacey_Tully @ hms.harvard.edu HLS can not pay late fees on Corporate Cards Finance, compliance... Arent documented as needed, the expense can not be charged to federal harvard travel concur use the most cost-effective of. Travel Services website: or call ( 617 ) 495-8500, option 2 and,!
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